ITHIIANI STRATEGIC PLAN FIRST SESSION NOTES

INTRODUCTION.

Commitment Cycle of a Healthy YP


Implement



Delegate Evaluate




Decide

Recommend

Strategic planning is having something like a stool which have four legs which without one cannot function.

- Structures - MC, Staff, Trainees etc
- Policy - Government
- Systems - Money, Construction, hiring
- Strategy - This is the direction, action or style of implementation, decision making, plan
of how and what to do.

Real Strategic Planning Involves.

(1) History
(2) SWOT
- Strength
- Weakness
- Opportunities
- Threats
(3) VMGO
- Vision
- Mission
- Goals
- Objectives

(4) Plan of Action – For 5 years


Expectations & Facts

1. Setting the goals 1. How to achieve our goals
2. To know development plans, divide them
prioritize, then look for ways of implementing 2. Issues of shareholding is not well handled
we might not achieve our goals
3. To share openly our views and ideas 3. Some might choose not to speak or
participate.

GROUND RULES WERE SET.


HOME WORK.

Participants were told to have identified the following by the next meeting.

(i) Strength – What good or advantages we see about or in our YP
(ii) Weakness - What bad things or hindrances, the limitations and the problems affecting
our YP.
(iii) Opportunities - Possible chances to change things for the better eg. if Government change
the management of Yps from the Labour Ministry to education ministry.
(iv) Threats - Things that stop positive things from happening eg HIV/Aids, deaths etc.


THE YP’S STRENGTHS.

Ø Qualified personnel (staff). Instructors who have trained in specified fields
Ø Adequate field for expectation of the institution
Ø It’s a trade testing centre
Ø Have a Management Advisor
Ø Have a competence MC
Ø It offers information Technology
Ø Networking with GoK, NGO’s and others
Ø Sponsored by CCF

THE YP’S WEAKNESSES.

Ø Low enrolment
Ø Lack of enough funds to run the YP
Ø Demoralized staff due to salary arrears
Ø Lack of modernized tools
Ø People not ready to adopt change
Ø Lack of support from provincial Administration
Ø Lack of vehicle for MuM
Ø Poor payment of fees
Ø Poor management structures and practices

Opportunities

Ø Government grants and CDT - & CCF
Ø Broad catchment area for more trainees
Ø Introduction of more courses
Ø Donor support
Ø Community support
Ø Electricity, water kiosk, borehole

Threats.

Ø Poverty and drought
Ø Negative attitude toward the YP
Ø Lack of Government policies
Ø No bursaries
Ø Increase of trade test fee from 500 to 1300
Ø Competition amongst YPs instead of co-operating
Ø Lack of trainees exposure.


26/07/05.

1. How can strengths be used to take advantage of opportunity?
2. How can we overcome the weaknesses to avoid threats?

NB: See the page with these questions and answers.

The YP Vision Statement.

(1) To change the YP to a training centre or a National Polytechnic.
(2) Increased and improved quality life among the youth and the community through quality skill training and community development ie. Reducing dependence on agriculture only.
(3) To have empowered youth and community members in the catchment area with technical and business skills for self-reliance.
(4) To offer many advanced courses.
(5) To train youth to assist parents, families and community to fight poverty and disadvantages through using technical skills and generating wealth in self-employment, business activities and through leadership.
(6) To be wealthy as YP and as a community.
(7) Youth gaining further (Advanced skills and opportunities.

COMMON ELEMENTS WERE.

Ø Quality of life
Ø Youth, Children, community
Ø Empowerment and self-reliance
Ø Business and technical skills
Ø Wealth Generation

VISION STATEMENT.

Is to have empowered youth and community members for self-reliance and wealth creation for better quality life.

MISSION STATEMENT.

Is to offer quality training to the youth and the community members as per their needs and demand to enhance business and technical skills to create job opportunities and employment.

HOW CAN STRENGTHS BE USED TO TAKE ADVANTAGE OF THE
OPPORTUNITIES.

Ø Enough rooms to introduce more courses.
Ø Electricity for electric related courses.
Ø Committed MC and dedicated staff can increase enrolment, raise more money and reduce debts.
Ø Good relationship with donors will increase our resource base.
Ø Catchment area can be used to market the YP and its products.

HOW TO OVERCOME WEAKNESSES TO AVOID THREATS.

- Low enrolment - Use community members to increase.
- Advertise

- HIV/Aids - Train the youth to change behaviour

- Lack of provincial Administration support
- Involve them

- Poverty - Train people on how to eradicate it

- Lack of Government support - Request from them Government cash and materials

- Demoralized staff - Give salary on time
- Solve problem before it becomes serious
- Start income generating activities
- Take them to skills upgrading
- Take them to exposure visits.

- Poor payments of fees - Parents/guardians to be called and told of their children fee balances

- No enough instructors - Recruit enough instructor and pay them.